Electronic Logs: What the Record Keeper Receives

Electronic logs start on the driver's phone, but most of their working life is spent with the record keeper. Here's what arrives in the office and how it's used.

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TRUSTED BY MORE THAN 10,000 DRIVERS

From Entry to Record

An electronic log is a work diary entry made in an NHVR approved EWD. Once the driver signs off the day, it becomes part of the business's fatigue records, which record keepers hold for three years.

The NHVR's EWD guide says an approved system must be able to upload all the required work diary information to the record keeper, by email report or an online portal. With an EWD there's no page or physical document for the driver to hand in.

Logmaster does both. Entries appear in the web portal as drivers make them, and weekly log sheets are sent automatically.

What Each Log Contains

A good electronic log answers an auditor's questions without a phone call to the driver.

Exact times

Work and rest are timed to the minute, rather than rounded into 15-minute blocks.

A place for each change

GPS suggests the suburb at each entry, and the driver can correct it when the signal drifts.

Odometer and vehicle

Changes of vehicle and odometer readings sit with the entries they belong to.

A signed‑off day

Each day is closed at End of Day sign-off, which is also when any breach is recorded.

Start‑of‑day details

Each day opens with the details the daily sheet asks for, such as the hours option and the driver's base.

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What the Office Does With the Logs

Records only help when they can be found and read.

Read them clearly

Typed records end arguments about smudged handwriting or a misread time.

Search by driver or date

The portal pulls up a driver's history without sorting through boxes of carbon copies.

Run reports

Simplified and compliance reports summarise hours and breaches across the fleet.

Send them on

Log sheets can be scheduled by email to an employer or a client, including more than one company.

Connect other systems

API connectivity lets the logs feed other business systems where that's needed.

Keep paper drivers alongside

Written diaries entered through paper workbook entry sit in the same place for breach checks.

Electronic Work Diary vs Paper Logbook

How electronic logs compare with written sheets once they reach the office.

Electronic Work Diary

Paper Logbook

One minute accuracy Fifteen minute blocks
Automatic syncing Manual entries
Easy to read and access Handwriting varies
Real time operator visibility No live oversight
Secure cloud storage Can be lost or damaged
Faster audits and reporting Time consuming

The difference shows up most at audit time, when typed and searchable beats boxed and handwritten.

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How It Works

Getting electronic logs flowing to your record keeper is quick.

Nominate the record keeper

Choose who will hold the records and where they'll be kept.

Open the portal

Set up the Logmaster account and add your drivers.

Drivers record

Drivers log work and rest in the app on each shift.

Logs arrive

Entries reach the portal as they're made, with weekly sheets sent automatically.

Review and act

The record keeper checks alerts and follows up potential breaches.

Export on request

Records are exported when an auditor or officer asks for them.

Features at a Glance

1. Accurate one minute recording
2. Offline functionality for uninterrupted use
3. Live visibility for fleet managers
4. Fatigue reminders and breach alerts
5. Driver declarations and vehicle checks
6. Secure cloud storage
7. Multi company support for contractors
8. Fast export for audits and reporting
9. Fatigue rule sets including Standard Hours, BFM, AFM, WA plans and bus rules

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Who It's Built For

Record keepers, compliance staff and auditors are the main readers of electronic logs.

User Type

Benefit

Truck drivers Easier logging and clear alerts
Transport operators Real time visibility and compliance
Compliance managers Reliable logs for inspections
Owner drivers No paperwork and simple routines
Subcontractors Easy switching between employers

Drivers write the logs once. Everyone else reads them for years.

Why Record Keepers Prefer Logmaster

Logmaster's NHVR approved EWD sends 1,200+ businesses typed, time-ordered logs instead of carbon copies. Its records sit in the cloud, its systems are ISO 27001 certified, and pre-starts and fitness declarations export as PDFs next to the logs.

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Ray A.

First day with Logmaster was to my surprise was user friendly. Josh was very thorough in taking me through all the steps in setting up the Logmaster app. I would recommend Logmaster to all drivers regardless of age. Never have to worry about making a mistake as it tells you if you are. Great customer service after hours support is second to none.

Mike H.

Have started using Logmaster after trying 3 other models. I actually enjoy using it. Very easy to use and follow and the help if you need it is top notch by the developer. Does everything by the minute and works when no service is available. My system is customised for me and fits well with my system (I’m WA). Cost is on par with two of the other ones looked at.

Frequently Asked Questions

What does a record keeper receive from an EWD?

The NHVR's guide says an approved EWD must be able to upload all the required work diary information to the record keeper, by email report or online portal. In Logmaster, entries appear in the web portal live and weekly log sheets are emailed automatically.

How long do electronic logs have to be kept?

Work diary records are kept for three years, somewhere an authorised officer can access them. Logmaster stores electronic logs in the cloud so they can be found and exported across that period.

Can electronic logs be changed after they're submitted?

A driver can edit new entries before signing off the day. After End of Day sign-off, the day is closed and any breach is recorded at that point, which keeps the record trustworthy for audits.

Can logs go to more than one company?

Yes. Drivers who work for several operators can schedule their log to be emailed to each employer or client. Their work time counts across every job, so each company sees the full picture.

Are electronic logs easier to audit than paper?

Usually. Typed entries remove handwriting disputes, minute-by-minute times remove rounding, and searchable records save hours of sorting. Auditors still check the content, so the records need to be accurate in the first place.

Ready to See Your Logs in One Place?

Book a demo and see how Logmaster delivers each driver's electronic logs to your record keeper, ready to search and export.

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TRUSTED BY MORE THAN 10,000 DRIVERS

Exact times

A place for each change

Odometer and vehicle

A signed‑off day

Start‑of‑day details

Electronic Work Diary vs Paper Logbook

Ray A.

Mike H.

What does a record keeper receive from an EWD?

How long do electronic logs have to be kept?

Can electronic logs be changed after they're submitted?

Can logs go to more than one company?

Are electronic logs easier to audit than paper?

Policy

Resources

Contact us

Level 1/63-73 Ann St, Surry Hills NSW 2010