What records does a fatigue record system need to keep?

Work diary records for drivers who need a diary, local area records for drivers working within 100km of base under Standard Hours, and accreditation records where alternative hours apply. Most operators also keep fitness declarations, pre-start checks and driver documents in the same system so the evidence is together.

Who is the record keeper for a heavy vehicle driver?

Usually the employer, or the registered operator for a self-employed driver, and the driver themselves when they're also the record keeper. The record keeper must keep the records at the driver's record location, where an authorised officer can access them.

What goes into a local area record?

Local area records cover drivers who work within 100km of base under Standard Hours. They include the dates the driver drives a fatigue-regulated heavy vehicle and their work and rest, and a copy of payment records relating to the driver. They can be kept in a National Driver Work Diary or a trip or run sheet.

How long do digital fatigue records have to be kept?

At least three years after they're made or received, the same as paper. Keeping them digitally means they can be searched and exported instead of stored in boxes.

Can a digital system hold records for drivers still on paper?

Yes. Logmaster's paper workbook entry lets the office enter written diary sheets and check them for breaches, so paper and electronic drivers sit in one system.

Designing a Digital Fatigue Record System

A fatigue record system decides what gets recorded, who keeps it and how it can be found again three years later. Logmaster brings work diary entries, fitness declarations, checks and driver documents into one digital system built around an NHVR approved EWD.

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Records Scattered Across Paper and Inboxes

In many depots, diaries arrive in a box, run sheets sit in a folder, fitness checks are on a clipboard and medical certificates are in someone's email. Each record exists, but pulling together one driver's week can take an afternoon. Retention adds to the strain. Fatigue records must be kept for at least three years, which is a lot of carbon copies to store and search.

One Place for Every Fatigue Record

Logmaster stores each driver's work and rest entries, declarations, checks and documents in the cloud, under the business that employs them. A driver who works for more than one company keeps a single diary and can send it to each employer, so every record keeper gets the entries they're responsible for. Reports and an API let you move the data into your other systems if you need to.

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Work Diary Records

For drivers who need a work diary, each entry is recorded to the minute with the place it was made, ready for an officer to read.

Local Area Records

Drivers working within 100km of base under Standard Hours still need their work and rest recorded, and payment records kept for them.

A Named Record Keeper

Every driver has a record keeper and a record location. Logmaster's web portal gives that person the driver's records as they arrive.

Checklists That Act

Pre-start, vehicle check, defects, incidents, hazards and infringement forms can trigger responsibilities from what's entered.

Driver Documents

Licences, registrations, medicals, training and induction records each carry an expiry date the system watches.

Three‑Year Retention

Fatigue records are held for at least three years after they're made, and exported when an auditor or officer asks.

Heavy Vehicle Drivers

Drivers make the records as they work, correct mistakes before End of Day sign-off and schedule their logbook to be emailed to an employer.

Fleet Managers and Record Keepers

Record keepers open any driver's history, see potential breaches and export what's needed without opening a filing cabinet.

Transport Business Owners

Owners get records that survive staff changes and audits, held on an ISO 27001 certified platform.

A Record System Trusted by 1,200+ Businesses

Over 1,200 transport businesses keep their fatigue records in Logmaster, from owner drivers to PFD Food Services and Cleanaway. Its EWD approval is published by the NHVR, and drivers can use their own Android or Apple devices.

Logmaster digital forms on a mobile phone

Logmaster dashboard on a mobile phone and tablet

List the records your operation keeps today and who looks after each one.

Assign a record keeper and record location for every driver.

Set up custom forms and checklists to replace paper clipboards.

Upload driver documents with their expiry dates.

Agree how often records are reviewed, and run reports to match.

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Ready to Bring Your Fatigue Records Together?

Book a demo and see how Logmaster holds every fatigue record in one place, from the first entry to the three-year mark.

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Designing a Digital Fatigue Record System

Records Scattered Across Paper and Inboxes

One Place for Every Fatigue Record