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Compliance Management for Transport Operators

Compliance holds up when it's run like any other part of the business, with tasks on a calendar, a named owner for each one and reviews that actually happen. Logmaster supplies the records those tasks depend on.
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TRUSTED BY MORE THAN 10,000 DRIVERS

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Compliance as a Process, Not a Folder

Compliance management is the routine work of deciding what your obligations are, who looks after each one, how often it's checked and what happens when something slips. A policy manual on a shelf does none of that by itself.

For a heavy vehicle operator, the obligations sit across fatigue, vehicle condition, mass, driver fitness and record keeping. Under the Heavy Vehicle National Law, each party in the chain must take reasonable steps, and executives need to verify that safety processes are in use.

A working process turns those duties into a cycle: assign, record, check, act and review. The recording step is where software earns its place.
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Building the Compliance Calendar

Most obligations repeat on a rhythm. Putting them on a calendar makes it obvious when one has been missed.
Minute-by-minute logging icon

Every shift

Work and rest entries, a fitness declaration and a pre-start check. In Logmaster these happen in the driver app and land in the portal once submitted.
Less paperwork icon

Every week

A look at potential breaches and how each was followed up. Weekly log sheets arrive automatically, which gives the review a fixed starting point.
Fatigue breach alert icon

Every month

Defects, incidents and hazards closed out, plus a scheduled compliance report for management to read.
Offline mode icon

Before each expiry

Licences, registrations, medicals, training and inductions, with alerts set to arrive before the date passes.
Drivers icon

Every year

A step back to test whether procedures still match how the business runs, and whether any change in the law affects them.
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Giving Each Task an Owner

A task without a name next to it tends to fall between desks. These are the roles most operators end up assigning.

Record keeper

Holds work diary records for three years, checks entries and follows up anything the alerts raise.

Scheduler

Builds rosters around the hours each driver has left, using live time remaining rather than guesswork.

Workshop or fleet lead

Closes out defects reported on pre-starts and keeps vehicle registrations current.

Loading lead

Watches for trips recorded as over mass limits where Mass Compliance is in use.

Safety or compliance lead

Owns the procedures, the review cycle and the forms drivers complete, which can be customised in Logmaster.

Executive

Asks for the reports and checks that resources and processes are working, as the due diligence duty expects.

Electronic Work Diary vs Paper Logbook

Fatigue records are the busiest entries on any compliance calendar. Here is how keeping them electronically compares with paper.
Electronic Work Diary
Paper Logbook
One minute accuracy
Fifteen minute blocks
Automatic syncing
Manual entries
Easy to read and access
Handwriting varies
Real time operator visibility
No live oversight
Secure cloud storage
Can be lost or damaged
Faster audits and reporting
Time consuming
Either is legal. The electronic record simply turns up in time for the weekly review, without anyone chasing it.
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How It Works

Setting up a compliance process around Logmaster usually follows these steps.
Step 1

List the obligations

Write down each duty that applies to your operation, from work diary records to vehicle checks.
Step 2

Name the owners

Assign a person to each obligation, plus a backup for when they're away.
Step 3

Set the rhythm

Decide what gets checked per shift, per week, per month and per year.
Step 4

Configure the portal

Set up checklists, custom forms and expiry alerts so the records match your calendar.
Step 5

Run the reviews

Use scheduled reports and the alert history as the agenda for each meeting.
Step 6

Fix and adjust

Note what was done about each issue, then change the process wherever it keeps failing.

Features at a Glance

1. Accurate one minute recording
2. Offline functionality for uninterrupted use
3. Live visibility for fleet managers
4. Fatigue reminders and breach alerts
5. Driver declarations and vehicle checks
6. Secure cloud storage
7. Multi company support for contractors
8. Fast export for audits and reporting
9. Fatigue rule sets including Standard Hours, BFM, AFM, WA plans and bus rules
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Who It's Built For

Small operators often run the whole calendar with one or two people, while larger fleets spread it across depots.
User Type
Benefit
Truck drivers
Easier logging and clear alerts
Transport operators
Real time visibility and compliance
Compliance managers
Reliable logs for inspections
Owner drivers
No paperwork and simple routines
Subcontractors
Easy switching between employers
The cycle stays the same at any size. Only the number of names on it changes.

Why Logmaster Works as the Record Source

Every task on a compliance calendar needs evidence that it happened. Logmaster's NHVR approved EWD, checklists, declarations and expiry alerts produce time-stamped records as the work is done, and its reports and API connectivity carry them to whoever is reviewing. The platform is ISO 27001 certified and used by more than 1,200 businesses.
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Hear from Our Users

Ray A.

First day with Logmaster was to my surprise was user friendly. Josh was very thorough in taking me through all the steps in setting up the Logmaster app. I would recommend Logmaster to all drivers regardless of age. Never have to worry about making a mistake as it tells you if you are. Great customer service after hours support is second to none.

Mike H.

Have started using Logmaster after trying 3 other models. I actually enjoy using it. Very easy to use and follow and the help if you need it is top notch by the developer. Does everything by the minute and works when no service is available. My system is customised for me and fits well with my system (I’m WA). Cost is on par with two of the other ones looked at.

Frequently Asked Questions

Ready to Put Your Compliance on a Calendar?

Book a demo and see how Logmaster's records slot into the checks and reviews your business already runs.

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Resources

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