📄 Driver Factsheet: Switching to an EWD

Use only one system per day — EWD or paper. Once on EWD, your paper logbook is cancelled.

✅ What’s OK:

– Start using your EWD and cancel your old paper logbook (HVNL s.305).
– If your EWD fails, use supplementary paper records, not your cancelled logbook (EWD Standards s.6.1.1).

❌ What’s NOT OK:

– Recording hours in both your EWD and a paper logbook on the same day (EWD Standards s.8.1).
– Switching back to your old paper logbook after starting with EWD (EWD Standards s.6.1.1, s.8.1). Must purchase a new book.

Cancelling your paper logbook:

You must cancel it when switching to EWD by drawing a line through the last used page and writing:
“EWD use commenced [date]”
Then sign and date it. (HVNL s.305)

What happens if the EWD fails?

– Use supplementary record sheets to keep recording legally (EWD Standards s.6.1.1).
– Logmaster will help you report the malfunction (EWD Standards s.6.1.2).
– Don’t start a new paper logbook — just use the supplied sheets (EWD Standards s.6.1.1).

Need help? Ask your manager or contact Logmaster Support.

📋 Manager Compliance Guide: Transitioning Drivers to EWD

Key Compliance Requirements:

– One record-keeping system per day (EWD Standards s.8.1).
– Cancel the paper logbook when starting EWD (HVNL s.305).
– Do not revert to the paper diary if the EWD fails (EWD Standards s.6.1.1).

Common Misunderstandings:

References:

– HVNL Section 305 – Cancelling a work diary
– EWD Standards v1.0:

• Section 6.1.1 – Fallback record use
• Section 6.1.2 – Malfunction reporting
• Section 8.1 – Record continuity and single-method use

Manager Actions:

– Confirm drivers cancel paper logbooks when activating EWD.
– Educate drivers that fallback = supplementary sheets, not the old logbook.
– Store and track fallback sheets as part of audit preparation.
– Ensure EWD malfunction reporting is understood and easy to follow.